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To influence the success of your internal mobility program, you need a plan to connect with your employees and drive program adoption. In this kit, you’ll find email, text, and video prompt templates to help you proactively communicate with managers and employees before, during, and after launch.
After you find your favorite internal recruiting templates, align them with the pre-built workflows in our workbook, 5 Essential Moments to Promote Internal Mobility.
This series of emails helps you communicate the launch of your internal marketplace to both employees and managers.
Pre-launch program introduction
Hello [First name],
We appreciate the unique contributions and skills you bring to [company name]. Day in and day out you show up to make us who we are. In return, it’s important to us to share our commitment to you!
That’s why we’re launching an internal mobility program; to inspire and connect you to the next stage of your career journey. This program will help you identify your skills and career aspirations while giving our leadership teams a more effective way to work with you to build your career path with [company name].
[Insert video clip from CEO or CHRO that communicates the importance of internal mobility and the company’s commitment to employees]
Look out for more communication from your manager over the next few weeks. If you have any questions in the meantime, please contact [email].
[Sender’s name]
Pre-launch internal career site introduction
Hello [First name],
[Company name] is excited to announce an enhanced internal career site! As part of our internal mobility program, these improvements will help you easily search and apply for internal career opportunities. Once you’ve gained access to the internal marketplace, get started by:
Want to learn more about internal advancement? Check out these videos [insert link to videos] from your peers and why they made the move.
If you have any questions, the Talent Acquisition team is here to support you. Please send them an email at [internal TA email].
Thank you for your support!
[Sender’s name]
Launch announcement email
Hi [First name],
Welcome to your next opportunity!
We’re thrilled to launch the [name of internal marketplace] – a place for you to track your skills, match to open roles within [company name], and drive your career growth. You can learn more about our internal mobility policy by reading it here.
Hear from [CEO/CHRO] on why your future is important: [insert video clip]
Log into the internal marketplace to get started:
[Sender’s name]
PS – We’re here for you. Chat with our digital assistant on the internal marketplace or email [TA email] to schedule one-on-one time to discuss your career.
Pre-launch manager education and training
Hi [First name],
We’re excited to announce that [Company name] is launching a new internal mobility program designed to retain and inspire our employees – including you. This commitment will help build a more engaging employee experience that supports personal growth, identifies career aspirations, and embraces mobility.
As we approach the launch date of [insert date], we’ll provide training and tools to help you enrich conversations with your employees around their career journey at [organization]. In the meantime, please review our internal mobility policy here to learn about eligibility requirements, processes, probation periods, and more.
Why is internal mobility important?
It helps us:
What kind of training will I receive?
The Talent Acquisition team will reach out in the next few weeks to walk you through the hiring manager and employee experiences in our internal marketplace.
If you have any questions, please reach out to your contact:
Thank you,
[Sender’s name]
Post-launch reminder to login
Hi [First name],
The [company name] internal marketplace is live!
Now you can get a quick snapshot of your team’s skills and career aspirations. Use this information to help you improve communication during 1:1s, encourage internal career growth, and proactively discuss skill development.
Log in here to access the internal marketplace.
[Sender’s name]
Career development is on every employee’s mind. They want to know that your commitment to mobility is for the long-haul, not just a temporary solution to combat high turnover. To show your dedication to their growth, use these text and email templates to promote internal mobility during key moments.
Passive employee outreach: Mobility reminder
Hi [First name],
Are you ready to explore your career journey? Hear how one of your colleagues transitioned to an exciting new role: [insert employee mobility success video]
The [company name] talent team is here to help you get there! We have the tools to help you build your skills profile, match your unique strengths to open roles, and start a discussion around your career aspirations.
Please let me know a good time to meet!
Thanks,
[Sender’s name]
P.S.- If now isn’t a good time, you can always visit our internal career site when you’re ready.
Passive employee outreach: You’ve been matched
Hi [First name],
You’ve been matched to an open role!
Based on your skills and development, we thought you’d be a great match for this position: [insert job title and department].
If you’d like to explore this opportunity, click here to contact your talent coach [insert mailto: link]. They can answer questions, provide interview tips, and discuss the transition process.
Best,
[Sender’s name]
Share mobility success stories to inspire employees to search for their next career internally.
4 questions to share growth stories
5 questions to inspire and inform employees
These templates provide hiring teams with a tactical way to turn your internal mobility strategy into action. Implementing them is a good start and can show employees that their career development is a top priority for the organization.
After you find your favorite internal recruiting templates, take your strategy to the next level. Use our workbook, 5 Essential Moments to Promote Internal Mobility, to align your favorite templates to key moments of the employee experience.